At the beginning of every month, I block out 3 days for a client. During that time, I have to transfer content onto her website (from PDF’s) along with pictures, and format the content into monthly blocks, archiving the previous month’s content. After that, I will take the content and build an email newsletter that she in turn sends to her ever growing list.
The reason why I mention this is that the previous days before the deadline, she will send me a flurry of emails, some important, others not so important, that I have to sort through and save somewhere.
Considering that fact that I get 100-200 emails a day, finding something can be a problem, especially if the chunk of information was the 4th part of a no longer relevant reply.
And I have a couple hundred other clients who send me random emails as well, which makes managing my emails a chore that needs to be simplified.
I have tried HighRiseHQ but found it to be too complex for what I need to do (it uses dropbox as a way to intercept and log emails and is designed more for team communication than what I do). So, I went back to gmail and used a folder system for logging important emails and keeping all conversations with clients in one place. This still didn’t solve the problem though. Once again, a client sends me an image that they want to be placed somewhere as a reply to a previous conversation and I literally have to check ALL the emails in the project folder for it.
ActiveInbox is a google app that integrates with your email interface and allows you to do thing like keep your projects in order, delegate to-do tasks and even establish deadlines for replying (or in my case, doing work).
And the best part, is it is a freemium product, which means that you can try it out to see if it fits your needs and, if need be, you can always elect to pay for a premium version.
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